Managing multiple email addresses the easy way – Gmail Tutorial

Gmail (google’s email product) is a fantastic, versitile and free tool for staying productive with your email duties.  However not everyone is aware how easy it is to manage multiple email addresses from a single gmail account.

Let’s say you’re like me and you’re involved in multiple organizations… I’ve got a few different email addresses: colin@tribeswell.com for my primary business, colin@mwmcmusic.com for my music business, and I also manage email accounts for info@tribeswell.com and booking@mwmwcmusic.com.  I can manage all four of these accounts right from a single gmail account.

Here’s how you pull it off…

1. Log into your gmail account and click the ‘settings’ tab in the top right corner.
2. Look for the tabs in the yellow section of the screen that say ‘general’, ‘labels’, ‘accounts and import’, etc.  Click the ‘accounts and import tab’.
   
3. The second section down on the next page you get to should be labeled ‘send mail as’.  In this section there is a large button that says ‘send mail from another address’.  Click this button.
   
4. A new window will pop up asking you which name and email you want to send emails from.  Enter your name and the email address you want to use.  Click ‘next step’.
5. The next screen gives you the option to send emails through gmail or through your domain’s SMTP servers.  I like to use gmail, because it is way easier and seems to work great for most needs, so select ‘Send through Gmail’.
6. A screen will pop up asking if you want to send a verification email.  Click ‘send verification’.
7. Gmail will send you an email with a verification code, so check your other email, and copy the code by highlighting it and pressing ctrl+c (or command+c if you’re on a mac).  Then paste the code (ctrl or command + v) into the next screen that pops up and hit ‘verify’.  The popup window will close. 
8. Go back to the original gmail settings screen and your new email should be added to the list with your original gmail address.
9. Now the only thing left to do is go into your old email address and tell it to forward all email to your gmail address.  This step will vary in compexity based on your particular email system, but can usually be performed fairly simply in the settings or options panel.  I like to have it forward the email to gmail and then delete the copy that’s in the old system, but that’s just me.  You can forward it however you like.

Now when you go to compose an email you’ll have a dropdown that allows you to select witch email you’d like to send it from. Pretty cool eh?

Related articles by Zemanta

• Setup Multiple Email Addresses in Gmail (crenk.com)
• Create a Gmail Filter to Focus on your Most Important Emails … (tehranpi.net)
• How to Sign in to Multiple Gmail Accounts (googletutor.com)